Vendors

The Housing Authority of the City of Aurora (AHA) purchases a wide variety of products and services to maintain our properties and programs. We follow a Procurement Policy that provides for the fair and equitable treatment of all persons or firms involved in purchasing, contracting, acquisition and disposition with AHA, assures that quality supplies, services, and construction are procured efficiently, effectively and at the most favorable prices available to AHA, promotes competition in contracting, provides safeguards for maintaining a procurement system of quality and integrity, and assures that AHA purchasing actions are in full compliance with applicable federal housing standards and state laws.

Vendors of AHA shall exercise commercially reasonable efforts to provide AHA with each of their invoices or bills (a “Bill”) for services, labor or materials performed or furnished to AHA pursuant to any Agreement (the “Work”) for any period within thirty (30) days after the completion of the Work or applicable portion thereof.

Vendors agree that they shall provide AHA with the final Bill for any Work not later than four (4) months after the completion of the same. Vendors further agree that, in consideration of AHA’s agreement to enter into the Agreement, in the event that the Vendor fails to provide AHA with any Bill within four (4) months after the completion of the Work, then: (a) the Vendor shall have waived all right to any further payment for such Work, and shall have no further right or claim to such payment, (b) Vendor may not submit a Bill to Owner for such Work, (c) AHA shall have no obligation to pay any further Bill for such Work, and (d) Vendor shall have waived and released all rights that it may have, if any, under applicable law to claim or file any mechanic’s lien against any property of AHA with respect to such Work.

Vendors acknowledge that AHA has an interest in receiving Bills in a timely manner in order to properly manage its projects and maintain current and accurate financial and accounting information for the operation of its business; and that, accordingly, these terms are necessary to permit AHA to accomplish the same.

Vendors acknowledge that their agreement to these terms is a material inducement to AHA in entering into the Agreement and that AHA would not enter into the Agreement but for these terms.

Once the necessary information for your business is submitted and checked to see it meets our requirements, your contact information will be placed on a list. This list is used by the Authority for contacting pre-approved vendors for jobs that fall under the appropriate procurement threshold. All major purchases will be advertised on our website and we maintain an ID with the Rocky Mountain E-Purchasing system.

It is the responsibility of the vendor to respond to the advertisements for bid submittal.

Registration of your firm is no guaranty of receiving bid requests.

You may not be reminded to update your certificate information near the expiration date.  If your certificate has expired, we will be unable to use you for future work and it may delay payment.

For additional information contact:

Meera Dane
720 .251 .2092   mdane[at]aurorahousing.org
2280 S. Xanadu Way, Aurora, CO 80014